Privacy Statement

Information We Collect

We collect the following types of personal information to facilitate the editorial and publication processes:

• Personal Identifiers: Name, email address, institutional affiliation, and ORCID iD (if provided) during user registration or manuscript submission.
• Professional Information: Academic qualifications, expertise, and areas of research interest for authors and reviewers.
• Technical Data: IP addresses, browser information, and cookies collected automatically during website usage to improve user experience and site functionality.
• Submission-Related Data: Information provided in manuscripts, reviewer comments, or editorial correspondence.

Purpose of Data Collection

Personal information is collected and used for the following purposes:

• Manage user accounts for authors, reviewers, and editors on the Vigora: Indonesian Journal of Public Health Open Journal Systems (OJS) platform.
• Facilitate the submission, peer review, and publication of scholarly articles.
• Communicate with authors, reviewers, and editors regarding manuscript status, editorial decisions, and journal updates.
• Improve the functionality and user experience of the journal’s website.
• Comply with legal and regulatory requirements, including data retention for editorial records.

Data Storage and Security

We ensure the secure handling of personal data through the following measures:

• Storage: Personal data is stored securely on the OJS platform, hosted by Hosting Avidpedia, with access restricted to authorized personnel only.
• Security Measures: We implement industry-standard security measures, including encryption, access controls, and regular security audits, to protect personal data from unauthorized access, loss, or misuse.
• Retention: Personal data is retained only as long as necessary to fulfill the purposes outlined in this statement or as required by law. Editorial records, such as reviewer comments and author correspondence, may be retained for archival purposes.

Data Sharing and Access

We manage data sharing and access as follows:

• Internal Access: Only authorized editorial staff and system administrators have access to personal data for managing the publication process.
• Reviewers: Reviewer identities are kept confidential in accordance with our double-blind peer review policy, and reviewer data is not shared with authors or third parties.
• Third Parties: Personal data will not be shared with third parties except in the following cases:
  • With service providers (e.g., hosting or indexing services like DOAJ or Crossref) under strict confidentiality agreements.
  • When required by law or to comply with legal processes.
  • With user consent for specific purposes (e.g., sharing author contact details in published articles, if applicable).
• Publicly Available Data: Published articles may include author names, affiliations, and ORCID iDs, as these are standard in scholarly publishing. Authors can opt out of sharing additional personal information in published content.

User Rights

Under applicable data protection laws, users have the following rights regarding their personal data:

• Access: Request access to the personal data we hold about you.
• Correction: Request corrections to inaccurate or incomplete data.
• Deletion: Request deletion of personal data, subject to legal and editorial retention requirements.
• Restriction: Request restriction of data processing in certain circumstances.
• Objection: Object to the processing of your data for specific purposes.
• Data Portability: Request a copy of your data in a structured, machine-readable format.

To exercise these rights, please contact the editorial office at administrator@ojsap.com. We will respond to requests within 30 days, in compliance with applicable laws.

Cookies and Tracking

The Vigora: Indonesian Journal of Public Health website uses cookies to enhance user experience, such as maintaining login sessions and analyzing site usage. Users can manage cookie preferences through their browser settings. No personal data is collected through cookies for marketing or tracking purposes beyond site functionality.

Third-Party Links

The Vigora: Indonesian Journal of Public Health website may contain links to third-party websites (e.g., indexing services or external resources). We are not responsible for the privacy practices of these external sites. Users are encouraged to review the privacy policies of any third-party sites they visit.

Compliance with Data Protection Laws

Vigora: Indonesian Journal of Public Health complies with Indonesia’s Personal Data Protection Law (UU PDP) and, where applicable, the General Data Protection Regulation (GDPR) for users in the European Union. We are committed to ensuring that our data handling practices meet the highest standards of privacy and security.

Updates to This Privacy Statement

This Privacy Statement may be updated periodically to reflect changes in our practices or legal requirements. Updates will be posted on the Vigora: Indonesian Journal of Public Health website and OJS platform, with the date of the last revision indicated. Users are encouraged to review this statement regularly.